Data Collection and Milestone Reporting

Anyone who has any queries or current, relevant strategies to share, please feel free to add here. You can also add files, tables, media imbedded files and images to this page.

Invite to Discussion:

What is data collection?
What kinds of ways can we collect data?
How can we make data collection processes easier?
What does evidence show? How can we analyse this?

As we are expected to show shifts and change and evidence of this in terms of ICT and the impact on student learning, there too is a real need to understand what is relevant data, how can it be collected and analsyed to to show shifts and change. A link to the following might be useful when preparing milestone reports. I anyone else has anything interesting to share as well, this would be greatly appreciated.



Budgets are a priority area to think about in term 4.

For Exiting Clusters:

In terms of the budget, the Ministry requires an overview document (see attached cashflow sample) as well as an itemised review of expenditure for each of the 5 areas of the contract ( see listed below) and for each of the years of the contract. In each case 2004,2005,2006 + proportional 2007

1. Income
2. Prof fees
3. Prof Costs
4. Op Costs
5. TRD's

Some previous clusters have also laid out their documentation in a spreadsheet as follows:

Column 1 - Number allocated to invoice
Column 2 - Description of payment ( ie travel/course rego etc not cheque numbers)
Column 3 - Month actual
Column 4 - YTD actual
Column 5 - Annual Budget figure
Column 6 - Budget variance
Column 7 - % budget spent


School accounts close off on the 31st December usually there will be a printout for 2004 a print out for 2005 and a print out for 2006 and then a small print out for 2007 with the remainder of expenditure until the milestone Feb 1 2007 date.

For continuing Clusters:

To calculate the new disbursement figures, use the actual expenditure for Yr 1 in the first column, allocate any remaining funding unspent into the second column, then double the figures for the Yr 2 budget in the third column to represent the next two years, and add across the rows. Make any adjustments to get to $320,000 plus GST, and these are figures you use in the costs section of your variation.

Actual for YR1
Allocate any Surplus from YR1
Budget for 2006 X2
New Disbursement Figure
Prof Fees

Prof Costs

Op Costs

Teach Dev






A fabulous online tool for gathering data electronically is Survey Monkey. A great online tool for creating closed and open-ended surveys and questionnaires. Using just your web browser, create your survey with our intuitive survey editor. Select from over a dozen types of questions (single choice, multiple choice, rating scales, drop-down menus, and more...). Powerful options allow you to require answers to any question, control the flow with custom skip logic, and even randomize answer choices to eliminate bias. In addition, you have complete control over the colors and layout of your survey.
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